Ship Orders. Zero Chasing.

ChandlerOS runs a ship chandler's whole order cycle. The ship's RFQ is read by AI, every line is checked against your stock, suppliers are asked only for the shortfall, and the quote, the delivery and the supplier invoice are all checked before money moves. Your team approves the steps that matter.

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ChandlerOS Ship Chandler Operations dashboard

Works with the way chandlers already trade.

Excel

Accounting Software

Driver App

How it works

From first step to result

Step 01
RFQ arrives
Email or WhatsApp from the ship
Step 02
AI reads it
Items, quantities, vessel, deadline
Step 03
Stock checked
Line by line, reserved when quoted
Step 04
Shortfall sourced
Suppliers asked only for what is missing
Step 05
Quote approved
Released by your sales desk
Step 06
Delivered
Tracked to the vessel, signed for

Result
Invoice checked
Fourteen checks before you pay

Engineered for Ship Chandlers.

USE CASE A

The Order Typed Once

The problem

An RFQ lands on WhatsApp, gets copied into a spreadsheet, then typed again into a purchase order and again into the invoice. Every copy is another chance to send the wrong item to the wrong ship, and the team spends its day retyping instead of selling.

The solution

AI reads each RFQ the moment it arrives on email or WhatsApp and extracts items, quantities, vessel and deadline. It turns them into one structured order that carries through to the quote, the purchase order, the delivery and the invoice.

The outcome

Nothing typed twice, and no wrong item sent to the wrong ship. Your team checks the order once and moves straight to the quote.

USE CASE B

One Shelf, One Vessel

The problem

Stock is checked by walking to the warehouse or asking someone on the phone. The same shelf gets promised to two vessels on the same day, and someone finds out on the quayside with the ship waiting to sail.

The solution

Every line is checked against free stock the moment the RFQ is read, and reserved for that vessel as soon as it is quoted. Suppliers are asked only for the shortfall, and their quotes come back side by side so the best price and lead time are easy to pick.

The outcome

Stock never promised to two vessels, and suppliers asked only for what you really need to buy.

USE CASE C

Every Invoice Checked

The problem

A duplicate invoice, goods that never arrived, or an email saying the bank details have changed. Checking every invoice by hand is slow, so most get paid on trust, and one wrong payment can cost more than a year of margin.

The solution

Supplier invoices are matched against the purchase order and the goods receipt line by line. Fourteen checks run on every one, covering duplicates, wrong totals, amounts over the order value, changed bank details and signs of tampering, before anything reaches your approvals list.

The outcome

You approve payments that are already checked, with any failed check named, so money only moves when everything matches.